This Job Candidate Privacy Notice explains what personal information we collect, how we use it, with whom we may share it, and the rights you may have regarding your information.
1. Personal Information We Collect
When you apply for a position with us, we may collect information such as:
- Name, contact information, and address.
- Resume/CV, cover letter, employment history, education, qualifications, skills, certifications, and professional experience.
- Information you provide during interviews, assessments, or other parts of the recruitment process.
- Compensation expectations and work authorization information.
- References and information provided by referees or other third parties, where permitted by law.
- Information required to assess your eligibility to work, where applicable.
- Voluntarily provided demographic or diversity information, where permitted by law.
- Information relating to accommodations or accessibility needs, where necessary for the recruitment process.
- Information generated through your interactions with our careers website or recruitment systems, such as IP address, browser information, device information, and website activity.
- Any other information you voluntarily provide during the application process.
We ask that you do not provide sensitive personal information unless it is specifically requested or necessary for the recruitment process.
2. How We Use Your Information
We may use job candidate information to:
- Process and evaluate your application.
- Communicate with you about your application and recruitment opportunities.
- Schedule and conduct interviews and assessments.
- Verify information you provide, including employment, education, qualifications, and references, where permitted by law.
- Assess your qualifications and suitability for available positions.
- Comply with applicable employment, immigration, tax, equal opportunity, and other legal requirements.
- Provide reasonable accommodations during the recruitment process.
- Protect the security and integrity of our systems and recruitment processes.
- Defend or establish legal claims and comply with lawful requests.
- Consider you for other suitable opportunities at Gorilla Circuits, where permitted by law.
We will not use job candidate information for purposes that are incompatible with those described in this Notice unless permitted or required by applicable law.
3. Legal Basis for Processing
Where applicable law requires a legal basis for processing personal information, we may rely on one or more of the following:
- Taking steps at your request before entering into an employment relationship.
- Compliance with legal obligations.
- Our legitimate interests in conducting recruitment and managing our workforce, provided those interests are not overridden by your rights.
- Your consent, where consent is required.
- Other legal bases available under applicable law.
4. How We Share Your Information
We may share job candidate information with:
- Employees and authorized personnel involved in recruitment and hiring.
- Service providers that support our recruitment, human resources, information technology, background check, assessment, or related operations.
- Professional advisers, such as legal or accounting advisers, where appropriate.
- Government authorities, regulators, courts, or law enforcement when required or permitted by law.
- Other parties where necessary to protect our rights, property, safety, or business operations.
We require service providers that process job candidate information on our behalf to handle that information in accordance with applicable law and appropriate contractual safeguards.
5. Background Checks and Assessments
Where permitted or required by law, we may conduct background checks, employment or education verification, reference checks, or other assessments relevant to a position.
We will provide any legally required notices and obtain any required authorization before conducting such checks.
6. Automated Decision-Making and Artificial Intelligence
Gorilla Circuits may use automated tools, including artificial intelligence–enabled tools, to assist with certain recruitment activities, such as organizing applications, scheduling, or analyzing information.
These tools do not make final employment decisions.
Where applicable law provides rights relating to automated decision-making or profiling, we will comply with those requirements.
7. Data Retention
We retain job candidate information for as long as reasonably necessary for the purposes described in this Notice, including recruitment, legal, regulatory, and recordkeeping purposes.
If you are not selected for a position, we may retain your information for [X months/years] after the recruitment process, unless a longer or shorter period is required or permitted by applicable law.
With your permission, where required, we may retain your information to consider you for future opportunities.
8. Data Security
We use reasonable administrative, technical, and organizational measures designed to protect job candidate information against unauthorized access, disclosure, alteration, loss, or destruction.
However, no method of transmitting or storing information can be guaranteed to be completely secure.
9. International Data Transfers
Your information may be accessed or processed in countries other than the country where you are located. Where required by law, we use appropriate safeguards for international transfers of personal information.
10. Your Privacy Rights
Depending on where you live and applicable law, you may have rights regarding your personal information, including the right to:
- Request access to personal information we hold about you.
- Request correction of inaccurate or incomplete information.
- Request deletion of personal information in certain circumstances.
- Request restriction of or object to certain processing.
- Request portability of certain information.
- Withdraw consent where processing is based on consent.
- Appeal certain decisions concerning your privacy request, where applicable.
- Lodge a complaint with a relevant privacy or data protection authority.
To exercise your rights, contact us using the information below. We may need to verify your identity before responding to your request.
11. California Residents
If you are a California resident, California privacy law may provide additional rights regarding your personal information, including rights to know/access, correct, delete, and limit certain uses or disclosures of sensitive personal information, subject to applicable exceptions.
For additional information about California privacy rights and how to exercise them, please see our [California Privacy Notice] or contact us using the information below.
12. Children
Our recruitment process is not directed to individuals who are not legally eligible to work. We do not knowingly collect personal information from children in connection with recruitment.
13. Changes to This Notice
We may update this Job Candidate Privacy Notice from time to time. We will post the updated version on our careers website and indicate the date it was last updated.
14. Contact Us
If you have questions about this Notice or wish to exercise your privacy rights, please contact us at:
Gorilla Circuits
1445 Oakland Road
San Jose, CA 95112
Email: [email protected]
Phone: (408) 294-9897